Conferencing & Event Services  

Inter-Campus Room & Event Request Form

For use by Aquinas College departments and registered student organizations.
*Required Field
Your Information
Requestor's Name (First & Last):*
Name of AQ Department/Registered Student Organization:
Contact Person:*
Requestor's Phone Number:* Requestor's AQ Email Address:*

Registered Student Organizations
Advisor's Name (First & Last): Advisor's AQ Email Address:
Advisor's Phone Number:    

Event Information

Note: If this is a co-sponsored event with an off campus group, Please contact the conferencing department at 616.632.1047 or

Event Title: Event Date:*
Event Time:
Start:* Guest arrival time:* Finish:*
Number of Guests:*
Does your event require additional parking for off campus guests:* Yes No
If yes, how many spaces?
Room Choice:*
First Choice:* Second Choice:*
Room Set-up:*

Information/Display Table Only

Classroom Style - Rows of tables with chairs on one side facing forward

Round tables with chairs

Half Moon - Round tables with 5 chairs

Testing Style - Two chairs on side per 8’ table

As Is (no equipment or set up needed)

Equipment Needed
Limited resources are available. Please indicate equipment needs to reserve make reservations

Easel, quantity

8' Table, quantity
Panel Table, quantity 5' Round Table, quantity
Whiteboard & Markers, quantity Over the Ear Microphone, quantity
Wireless Microphone, quantity Corded Microphone, quantity
Registration Table, quantity 6' Table, quantity
Table Microphone, quantity Tap Cart
Screen TV/DVD
CD Player Podium with Microphone
Podium without Microphone Other, please specify:

Is catering required for this event?* Yes No
If yes, Budget Number:
Please provide a budget number, NOT the department name.
Catering Set-up: Buffet Served Beverage Only Other, Please specify:
Menu Requests:
Is alcohol required for this event?* Yes No
If yes, please see the AQ Alcohol Policy and contact the Conferencing Department at (616) 632-1047 or to confirm arrangements.


Additional Request/Details:

Note: If print materials are needed for the event, please contact Graphic Design Services in the AQ Media Center. If you would like your event recorded, please complete a video recording request form (ELM login required) to request a videographer.
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