President's Office  

Request for the President of Aquinas College

This form has been provided to help coordinate appearances, speeches and other requests of President Juan R. Olivarez. Your request MUST be submitted online using the form below.
Please keep in mind that the President’s schedule is very demanding and is subject to change at any time in the event of emergencies or important College business. If such situations affect the President’s attendance at your event, a member of the President’s staff will contact you, and when possible, we send an alternate representative. In the event of any changes to your event (e.g. date, agenda), we ask that you contact our office immediately.

Please Read Carefully: You must submit your request four weeks in advance of your event and be an Aquinas College student, faculty or staff member.  If you have questions concerning this information, please contact our office at (616) 632-2881. Thank you for your cooperation. 


Note: The fields marked with an asterisk (*) are required.

Information for the President
Your Name (first & last):*
Your E-Mail Address (include*
Name of Event:*
Sponsoring Organization:*
Date of Event:*
Event Start and End Time:*
Preferred time frame of attendance for the President:*
Is Mrs. Mary Olivarez invited?* Yes No
Event Location:*
Event Address:*
Contact Person:*
Contact Person’s Office Phone:*
Contact Person’s Cell Phone:*
Contact Person’s Email Address:*
Attire (Select one): Business Professional
Business Casual
Black Tie
AQ Themed
Estimated Attendance:*
Attendee Profile (Please check all that apply): Students
Business and Community Leaders
AQ Alumni
AQ Employees
AQ Retirees
Who will greet the President upon arrival? (first & last name)
Who will introduce the President at event? (first & last name)
Information About the Event
Nature of Event:
Event Sponsor(s):
VIPs in attendance:* Yes No   If yes, please list VIPs:
Are remarks requested? Yes No
Type of remarks



Other, please explain:

Non-speaking role? Yes No   Other:
Topics President should address:
Event Theme:
Special interest or concerns to be addressed:
Length of remarks/time allotted:
Will there be other speakers? Yes No
Will you need the President’s biography for this event? Yes No
Will you need the President’s photo for this event? Yes No
On-site contact person at event location:
On-site contact person’s cellphone number:

If, for any reason, the President is unable to speak on the
requested date, will you accept an alternate speaker?

Yes No
Any other important details?
What type of microphone/equipment will be used?

Is there a podium/lectern with light?

Yes No
As a reminder, you must submit your request four weeks in advance of your event.  If you have questions concerning this form, please contact our office at (616) 632-2881.  Thank you for your cooperation.


After completing this online form, please email, fax or send the following to our office as soon as possible:
  • Specific driving directions from AQ to your event OR if on campus, the building location of the event.
  • Parking information for the President.
  • An event agenda (Working agenda is acceptable; however, please forward the final version as soon as it becomes available).
  • Any news release or articles produced by your event organizers.
  • Suggested talking points, background information or speech guidelines.
  • Scripts or teleprompter information, if applicable.
  • Include/send invitation to event.

Materials should be sent to You can also fax the materials to (616) 732-4589 or mail them to:

Office of the President
Aquinas College
1607 Robinson Road SE
Grand Rapids, MI 49506
If you have any questions, please contact our office at (616) 632-2881.
You will be notified by the President’s Office when this request has been reviewed and processed.
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